Minutes of the Village Hall AGM 09.05.17

Minutes of the Annual Meeting of Dishforth Parish Council

Held in the Village Hall on

Tuesday 9th May 2017 commencing at 7 pm

Present: Councillor S J Brown (Chair)

Councillor V Hanna

Councillor R Williams

Councillor S Reid

County Councillor Bernard Bateman

County Councillor Margaret Atkinson

Apologies: Councillor L Young

In Attendance: Miss Tina Eyles (Clerk)

10 members of the Village Community

ITEM 1 To appoint the Chairman

Councillor S J Brown was re-appointed in his position of Chairman by the Parish Council.

This appointment was opposed by 4 members of the Neighbourhood Plan Group who believed they had the right to a vote on this appointment.

The Chair advised that the process of the appointment of the Chairman has been the same for several years with attendees to the meeting not having an entitlement to vote.

ITEM 2 To appoint the Vice Chairman

Councillor V Hanna was appointed as Vice Chairman.

ITEM 3 Financial Matters

3.1 The bank reconciliation was produced by the Parish Clerk but because of some missing information, the accounts for the financial year ending 31st March 2017, could not be approved at this meeting.

3.2 For reasons explained in 3.1, section 2 of the Annual Return (Accounting Statements) could not be approved at this meeting.

3.3 It was advised that the accounts would be available to view upon request to the Parish Clerk during the period from Monday 5th June 2017 to Friday 14th July 2017).

ITEM 4 To adopt the Financial Regulations

Financial regulations adopted.

ITEM 5 To complete Section 1 of the Annual Return (Annual Governance Statement)

Section 1 Completed.

ITEM 6 To appoint the Internal Auditor

The Barker Partnership were appointed as the internal auditor.

ITEM 7 To appoint the external Auditor

The external Auditor for all Parish Councils is PKF Littlejohn LLP.

ITEM 8 To appoint the Bankers

The bankers were agreed to remain as Bank of Ireland UK.

ITEM 9 To appoint a Councillor to the Playing Fields & Sports Association

Councillor L Young was appointed.

ITEM 10 To appoint a Councillor to the YLCA

Councillor S Reid was appointed.

ITEM 11 To appoint a Councillor to be our Police Representative

Councillor R Williams was appointed.